Using Copilot for Disclosure Management

Last updated on 2025-03-31

Overview

All Word documents can be optimized with AI assistance using Copilot for Disclosure Management. You can adjust your texts quickly and easily or generate completely new drafts.

  • The Writer function helps you efficiently and accurately create taxonomy-compliant reports by generating text for any disclosure label that meets IFRS or ESRS requirements.
  • With the Enhancer function, you can optimize your texts using the following features:
    • Change the tone of the text (positive, neutral, negative)
    • Shorten a text
    • Make a text more detailed
    • Create a bulleted list
    • Create a headline
  • Using the Insert ESG text values function, you can create a report at group level from the disclosures of the subsidiaries. The function significantly simplifies and automates the process of preparing group disclosures.
Starting Copilot

You can start Copilot for Word documents in Disclosure Management directly from the Word ribbon:

Section of the Word ribbon. The 'Writer' and 'Enhancer' buttons are outlined in red. Start Copilot for Disclosure Management from the Word ribbon
Drafting Text

With the Writer function, you can create and insert new text for Word documents. To do this, select a label for which the AI should generate text. Additionally, you can provide company-specific information in a text field. 

The function then automatically generates taxonomy-compliant text sections for the specified label and incorporates any additional company-specific information provided into the generated text. The two taxonomies, IFRS and ESRS are taken into account.

To create a text for a label:

  1. Click Writer on the Word ribbon.
    The Copilot - Writer window will appear in the Word document:
    Draft text using Copilot for Word documents in Disclosure Management
  2. Choose either IFRS or ESRS under Taxonomy.
  3. Choose a disclosure label from the Disclosure Label drop-down list.
  4. Optionally, enter company-specific information in the Additional information text field that is relevant to the selected disclosure label.
  5. Click Generate.
  6. Click Accept to insert the result into the document. If necessary, change the settings and click Generate again if the result is not satisfactory.
Adjusting Text

With the Enhancer function, you can tailor an existing text in a Word document according to your needs.

To adjust text:

  1. Select the text that you want to improve.
  2. Click Enhancer on the Word ribbon.
    The Copilot - Enhancer window will appear in the Word document:
    Adjust text using Copilot for Word documents in Disclosure Management
  3. Configure the Copilot as required (see Options for Text Enhancement).
  4. Click Generate.
  5. Click Accept to insert the result into the document. If necessary, change the settings and click Generate again if the result is not satisfactory.
Options for Text Enhancement

The following AI options are available for enhancing texts in a Word document in Disclosure Management:

Option

Description

Change tone

Changes the tone of the selected text.

Rephrase

Rephrases the selected text.

Elaborate

Formulates the selected text in more detail and adds context information if necessary.

Shorten

Shortens the selected text.

Create bullet list

Creates a list of bullet points from the selected text.

Create numbered list

Creates a numbered list from the selected text.

Create headline

Creates a heading for the selected text.

Inserting ESG text values

With the help of the function Insert ESG text values, reports at group level can be created based on the disclosures of the subsidiaries using the Copilot. The function significantly simplifies and automates the creation process for group disclosures.

  • The function is capable of automatically generating the final ESRS-compliant sustainability report at group level based on the disclosures from the subsidiaries.
  • As a user, you can choose a question from the ESG questionnaire and view the different answers of the subsidiaries.
  • You can add additional information.
  • You can discard the result at any time and create the report again.
  • If the result matches your requirements, you can add it to your document by clicking it.

 

To use the Insert ESG text value function:

  1. Click ESG text value on the Word ribbon.
    The Insert ESG text value window will appear in the Word document:
    Draft text using Copilot for Word documents in Disclosure Management
  2. In the Report file drop-down list, choose the report from which the ESG data are to be read from.
  3. In the drop-down list Question from ESG Reporting, choose the desired question.
  4. In the list Choose a reporting entity, activate the checkboxes of the reporting entities whose data is to be included in the overall report.
  5. Optionally, enter additional information in the Additional information text field that is to be added to the report.
  6. In the Tone drop-down list, choose the desired tone for the report.
  7. Click Generate.
  8. Click Accept if you want to insert the result into the document. If necessary, change the settings and click Generate again if the result is not satisfactory.