Collecting Data
Last modified on 2024-08-22
Overview
Once the ESG Master has provided approval for data collection, you can begin collecting the ESG data in your role as ESG Data Collector. To do this, fill out the ESRS questionnaire and the Emissions Module for the reporting entities that have been assigned to you. The data from the Emissions Module will be automatically copied into the ESRS questionnaire.
This article contains the following sections:
Navigating to the ESG Report
To start data collection in your role as ESG Data Collector, navigate to the ESG Reporting solution and click the reporting entity that you have been assigned to in order to start editing:
In the subsequently displayed data collection page, you can switch between ESRS and Emissions Module via the tab view at the top.
Collecting Data in the ESRS Questionnaire
The ESRS questionnaire is split into four sections: General Disclosures, Environmental, Social, and Governance. It is displayed as follows, for example:
In the ESRS questionnaire, enter the data required for your reporting entity. While doing this, please note the following information:
- All the data you enter will be saved automatically.
- You can use the panel on the right of the screen to navigate between the individual categories and the questions relating to them.
- No matter what user language you have selected, the questions in the ESRS questionnaire are always provided in English only.
Filling out the Emissions Module
The Emissions Module is only available with the Advanced or Professional license package.
Like the Greenhouse Gas Protocol (GHG Protocol), the Emissions Module is split into three scopes: 1, 2, and 3. The three scopes represent the following three categories:
- Scope 1: all direct GHG emissions, e.g. natural gas or gasoline
- Scope 2: all indirect GHG emissions resulting from the generation of power, e.g. electricity or district heating
- Scope 3: all indirect GHG emissions arising from consumption, e.g. waste disposal
The Emissions Module is displayed as follows, for example:
To enter emissions, you will need to create footprints for each emission (see next subheading).
Creating a Footprint
To create a footprint:
- If necessary, navigate to the Emissions Module tab.
- Select the category you require on the right-hand side of the screen.
- Click Create footprint.
- Enter a name for the footprint, then enter the necessary data.
- Click Create.
Once you have entered all the data for the Emissions Module, the data will be automatically copied into the Environmental section of the ESRS questionnaire, under Metrics and Targets.
When creating a footprint, the system automatically uses the latest data version of the emission factor for GHG calculation. The data version used is stored and displayed for every footprint, so you can track at all times on which emission factor the calculation of the footprint is based:
Submitting Data
Once all the data have been collected for both the ESRS questionnaire and the Emissions Module, click Submit, and leave a note, if necessary (see also General Functions in ESG Reporting).
The data will then be checked by the ESG Master.
If any of the required data are missing, you will not be able to submit the data. The missing responses will be automatically marked with a red warning symbol to make them easier to identify.