Creating and Configuring Items

Last modified on 2023-11-07

Overview

In LucaNet, items are used for a better overview and better structuring of ledgers and schedules. Each account is assigned to an item in LucaNet. The value at the item level is always the total of all subordinate items and accounts.

This article contains the following sections:

Creating an Item

Items can be created in ledgers and schedules from the context menu of items and the context menu of the root folder in ledgers and schedules.

To create an item in the Reporting and analyzing workspace:

  1. Open the ledger (general ledger, subledger, or statistical ledger) and navigate to the item or root folder under which you want to create the item.
  2. Right-click the item or root folder and choose Create | Item from the context menu.
Creating an item from an existing item Creating an item from the root folder of a ledger
Configuring Items

The following options are available in the Create item dialog:

Description

Type

Element type

Located in

Displays the ledgers and/or schedules that contain the item.

OID

Object identifier of the element that is automatically generated when creating the element 

Name

Name of the item

Bold format

Formats the title of the item in bold

Description

Data type

Regardless of the ledger in that it is created, one of the following data types is available for each item in LucaNet:

  • Currency amount (all ledgers)
    The value is displayed as currency amount.
  • Decimal number (statistical ledgers only)
    The value is displayed as a decimal number. If necessary, change the number of decimal places in the displayed input field. 
  • Percentage (statistical ledgers only)
    The value is displayed as a percentage. If necessary, change the number of decimal places in the displayed input field.

Data types can be edited only for items created directly under the root element of a ledger. All other items inherit the data type of the superordinate item.

Debit/Credit

You can use the two options to switch between debit and credit.

  • Debit (+ Debit, - Credit)
    Positive values are considered as debit values, negative values as credit values
  • Credit (+ Credit, - Debit)
    Positive values are considered as credit values, negative values as debit values

 

Period type

The following period types are available, depending on the ledger where it is created:

  • Transaction figure (only subledgers and statistical ledgers)
    Positive values are considered as debit values, negative values as credit values
  • Balance with carry forward from previous period (all ledgers)
    Positive values are considered as credit values, negative values as debit values
  • Balance
    The value is a balance, which should not be transferred to the next period.

Description

A transaction type category can be defined for each item. The transaction type category determines the transaction types to that the item can be posted. The following categories are available:

  • Uncategorized
    The account does not have any category.
  • Fixed assets
    All transaction types defined for the fixed assets transaction type category are available for the account. The fixed asset schedule is created from items and accounts with this category.
  • Provisions
    All transaction types defined for the provisions transaction type category are available for the account. The provision schedule is created from items and accounts with this category.
  • Loans
    All transaction types defined for the loans transaction type category are available for the account. The loan schedule is created from items and accounts with this category.
  • Equity
    All transaction types defined for the equity transaction type category are available for the account. The statement of changes in equity is created from items and accounts with this category.

The 'Number format' tab is displayed in the 'Create item' dialog. 'Number format' tab in the 'Create item' dialog

The Number format tab is only displayed for items in statistical ledgers.

Description

On the Number format tab, the way numbers are displayed can be configured differently from the display settings. The following options are available:

Apply number format

Applies the number format that is different from the display settings

Number display

Formatting of the displayed values

Decimal places

Number of displayed decimal places

Configurations on the Number format tab overwrite the number format defined in the display settings.

As soon as a deviating number format has been configured, the icon is displayed in the row of the item.