ESG reporting is made easier with the new solution Lucanet ESG Reporting. ESG Reporting complies with the ESRS requirements and the GHG protocol, and provides decentralized data collection with customized questionnaires. It can also be used to calculate GHG emissions. This user-friendly solution ensures the data accuracy you need, saves a great deal of time, and will help you to achieve your sustainability goals. For more information, see ESG Reporting.
Yes, the Lucanet ESG Reporting solution requires a separate license. You can also license this solution as a stand-alone solution, i.e. without buying a license for the Lucanet. Financial OLAP Server. To acquire a license, please get in touch with your Lucanet contact or use the contact form↗ on Lucanet's website.
There are two available user roles for Lucanet ESG Reporting: ESG Administrator and ESG Data Collector. The options available to you will differ depending on which role you have been assigned. You will also see a different ESG Reporting interface depending on your role.
No. A formula-based KPI is always calculated by the system from the answers referenced in its formula. The value field is read-only for everyone, including the ESG Administrator. If a KPI value is wrong, correct the underlying answers, or have the ESG Administrator adjust the formula.
A KPI is only calculated once all the questions used in its formula have been answered. As long as an input is missing, the KPI indicates that it is still waiting for inputs and names the questions concerned, instead of displaying a partially calculated and therefore misleading figure. Click the named question to jump to it and complete it.
A KPI has no reporting entity assignment of its own. It is visible only to users who have access to all the questions used in its formula. If one of these questions is not assigned to you or to your reporting entity, the KPI is not displayed to you.
Lucanet ESG Reporting copies the source report's configuration, questionnaire, editor and reviewer assignments, double materiality assessment responses, and emissions footprints. Footprints retain their activity data and emission factors. Questionnaire answers are copied when the source and duplicate use the same guideline.
Review and completion statuses are reset. EU Taxonomy data, notes, comments, and question attachments are not copied. Check the copied data for the new reporting period before submitting the report.
Lucanet ESG Reporting copies questionnaire answers only when the source report and the duplicate use the same guideline. Changing the guideline can therefore prevent answers from being copied. Changes to a question's text or type can also prevent its answer from being copied when the questionnaire structure changes.
Review the guideline and affected questions before relying on copied answers. A duplication indicator identifies copied answers and footprints; it disappears when their content is changed.
In Lucanet ESG Reporting, an editor can make a completed answer editable again by deactivating Mark as completed. If the answer has also been reviewed, the reviewer first revokes the review by deactivating Reviewed. The editor can then correct the answer and mark it as completed again for review.
The Mark as completed check box is only available in ESG reports created on or after December 8, 2025.
If the reporting entity's data has already been approved, an ESG Administrator can reopen that reporting entity's data collection page using Reopen. An aggregated report can also be reopened for editing. After correction, the data must be submitted again.
A reviewer in Lucanet ESG Reporting can check an assigned question as soon as the editor has provided an answer and activated Mark as completed. The reviewer does not have to wait for the entire questionnaire to be finished.
The Mark as completed check box is only available in ESG reports created on or after December 8, 2025.
An ESG Administrator can also be assigned as a reviewer. Editor and reviewer assignments determine access to the relevant questionnaire parts. A user cannot be assigned as both editor and reviewer for the same questionnaire element.
An ESG Administrator in Lucanet ESG Reporting can assign additional editors or reviewers once the report has reached Data collection status. The users must have the ESG Data Collector or ESG Administrator role. They do not have to be assigned to the reporting entity in the master data to receive these additional questionnaire assignments.
Open the reporting entity's data collection page, click the users icon for the required questionnaire element, select Editor or Reviewer, and click Apply. Users assigned as data collectors in the master data are automatically assigned to the whole questionnaire; their assignment cannot be changed in this dialog.
An ESG Administrator in Lucanet ESG Reporting can tailor the questionnaire scope and assign different questionnaire parts to different reporting entities. For example, a questionnaire can focus on selected social topics or emissions-related questions.
In the Questionnaire builder, click Edit, include or exclude the required elements, adjust reporting entity assignments, and click Apply changes. Scope changes are possible during data collection until the report is aggregated. Excluded questions and their existing answers are hidden; including them again restores those answers.
Before excluding a question, check whether a formula-based key performance indicator (KPI) uses its answer. The KPI cannot be calculated while a required input is excluded.
Lucanet ESG Reporting calculates greenhouse gas (GHG) emissions from footprints entered in the Emissions Module. The module is available with the Advanced or Professional license package and covers Scope 1, Scope 2 location-based and market-based emissions, and Scope 3.
Use the ESG Emission Agent to import Excel activity data and generate suggested footprints, then review and confirm the suggestions. Alternatively, create a footprint manually: open the required scope, click Create footprint, select the relevant activity and emission factor, and enter the activity data. The calculated emissions are automatically transferred to the questionnaire.
The ESG Emission Agent in Lucanet ESG Reporting turns activity data from XLS or XLSX files into suggested emissions footprints. To use it, your organization needs access to the Emissions Module, a License Manager must activate the platform's AI features, and access to the ESG Emission Agent must be requested by e-mailing esg@lucanet.com.
In the Emissions Module, click Import data (Beta) and select the Excel file. Review the suggestions using Review imported footprints, correct them where necessary, select the footprints to accept, and click Confirm and create. Only accepted suggestions become footprints; the remaining suggestions are discarded when you confirm.
You can also start the workflow from the ESG Emission Agent in Lucanet Lume by selecting the report and reporting entity. The agent then opens the import in the Emissions Module.
An ESG Administrator in Lucanet ESG Reporting can create organization-specific emission factors in the Custom Emission Factors workspace. Click Add custom factor, enter the factor's details, and click Create. The factor can then be selected when creating a footprint.
The optional GHG Scope & Category field restricts where the factor is available. If the field is empty, the factor is available for every scope and category. A custom factor can be edited or deleted while its status is Not used.
The ESRS questionnaire in Lucanet ESG Reporting is available in English, French, German, and Italian. The VSME questionnaire is additionally available in Dutch, Polish, and Spanish. The questions follow the selected user language. If the questionnaire is not available in that language, the questions are displayed in English.
An ESG Administrator in Lucanet ESG Reporting can export questionnaire data as a CSV file and aggregated emissions data as an Excel file. On the Aggregated report page, open Export and select Export questionnaire data or Export emission data.
EU Taxonomy reports have a separate Excel export in Reports and Activities. The export contains a summary and worksheets for Turnover, CapEx, and OpEx.
Canceling a report in Lucanet ESG Reporting preserves its data and allows an ESG Administrator to restore the report later. Permanent deletion removes the canceled report and all associated answers, footprints, double materiality assessment data, attachments, and uploaded files. A permanently deleted report cannot be restored.
Only ESG Administrators can permanently delete reports. Open ESG Reports, select Canceled reports, and choose Delete from the report's three-dot menu. Read the warning before confirming with Delete permanently, or click Keep report to close the dialog without deletion.