Older Versions

Lucanet Lease Accounting now applies user permissions at reporting entity level. If required, a user can access and perform their role-based tasks only for the reporting entities assigned to them. You assign reporting entities to a user in the Administration section of the Lucanet CFO Solution Platform by editing the respective user. A newly created user has access to all reporting entities. You can change the assignment when editing the user.

For details, see Creating and Editing Users for the Lucanet CFO Solution Platform and User Roles in Lease Accounting.

If you use Lucanet Lease Accounting integrated with Consolidation & Financial Planning, the Export postings workspace under Export is now available in addition to the import of postings from Consolidation & Financial Planning. The import remains unchanged. The export creates one file per selected reporting entity, so that the file name contains the reporting entity. You find the created files in the Created files workspace.

For details, see Exporting Reports and Postings.

In addition to cost centers, profit centers, and accounting areas, you can now assign a business unit to a contract component. Under Settings, the new Business units workspace is available next to Accounting areas. You can create a business unit for a specific reporting entity or for all reporting entities. The General information tab of the component form offers the new Business unit drop-down list. The list contains the business units created for all reporting entities and the business units created for the reporting entity of the component.

When you modify a calculated component, the Modify master data dimension option under General information now also offers Change business unit. In the Change business unit dialog, you select the New business unit and the Effective date (first month). Like the other master data dimension modifications, the change is statistical only: postings from the effective date use the new business unit, historical postings remain unchanged, and the change does not affect any calculation.

The Account balance report offers the new options Aggregate by accounting area and Aggregate by business unit. When you activate one of the options, the report displays the account balances separately for each accounting area or business unit.

For details, see Creating and Configuring Contract Components and Exporting Reports and Postings.

Under Settings, the new Profit centers and Accounting areas workspaces are available next to Cost centers. You can create a profit center or an accounting area for a specific reporting entity or for all reporting entities; a profit center can additionally be related to a cost center.

In the General information tab of the component form, you then assign a profit center and an accounting area to a contract component.

Profit centers are also available if you use Lucanet Lease Accounting integrated with Consolidation & Financial Planning, but are not transferred there because this dimension does not exist in Consolidation & Financial Planning.

When modifying a calculated contract component, the General information section now groups the master data dimensions under Modify master data dimension with the options Change cost center, Change profit center, and Change accounting area. You can select the new value and an Effective date.

The change creates a new component event: postings from the effective date use the new value, and historical postings remain unchanged. Like the existing cost center modification, the profit center and accounting area modifications are statistical only — they do not affect any calculation, such as the interest rate, the right-of-use asset, or the lease liability.

The Account balance report offers the new Aggregate by profit center option. When you activate the option, the report displays the account balances separately for each profit center.

If the component currency differs from the functional currency of the reporting entity, Lucanet Lease Accounting now translates the lease liability and all related values, such as repayments and interest, into the functional currency when you save postings.

The difference arising from retranslating the lease liability at the closing rate as of the reporting date is posted separately as a currency difference and recognized in profit or loss. It is calculated individually for the short-term, mid-term, and long-term portions of the lease liability and is identifiable by its own posting type.

If no exchange rate is available for the posting period, the postings are not saved and a message refers you to the Exchange rate management functional area under Administration.

In the Preview & save postings workspace, you can now display the pending postings before you save them. You can select one or more reporting entities in the Reporting entities drop-down list, specify the period under Save postings up to, and click Preview postings. The number of Posting lines and Contracts in the preview is displayed next to the buttons.

The table lists every posting that has not yet been saved for the selection — including depreciation, interest, lease payments, and currency translation differences.

The preview does not change any data. Click Save postings to save the postings after confirming the period and reporting entities in the dialog.

When you create or edit an asset class, the Asset class type drop-down list now additionally offers Additional asset class type 1 to Additional asset class type 20. Use these types to classify asset classes for which no standard type exists.

Like the standard types, the additional types are labels only; depreciation and all other measurement settings remain configured on the asset class.

The component form now displays a Car fleet tab for components with a fleet-related asset class and a Real estate tab for components with a real-estate-related asset class. Record details such as license plate, mileage, brand, and model for vehicles, or object number, address, area sizes, and reference value for properties.

All fields are optional. Lucanet Lease Accounting saves the details with the component and copies them when you copy the component.

The new Change of lessee workspace lets you transfer active, calculated contract components from one reporting entity to another as of a transfer date. Download the template, enter one transfer per row, and upload the completed XLSX file.

Lucanet Lease Accounting terminates the source component on the transfer date and creates a new component in the target reporting entity with the opposite effect, so that the transfer nets to zero at group level.

Rows that fail validation are listed with the reason and do not change any data.

In the Migration workspace, the new Migration result tab summarizes how many components were migrated successfully and lists the components that were not migrated, grouped by reporting entity and with the reason for each component.

The tab displays the same findings as the Migration report, so you can assess the result without opening the Excel file.

If you use a standalone license for Lucanet Lease Accounting, you can now export postings for more than one reporting entity in a single export. In the Reporting entities drop-down list, select one, several, or all reporting entities. Under File preferences, choose whether to generate One file for all reporting entities or Individual files per each reporting entity.

You can now create the Account balance report for more than one reporting entity at a time. Multiple reporting-entity selection is now available for all report types except Asset register, which is planned for a future release.

When modifying a calculated contract component, the Underlying asset section now offers a Change asset class modification — for example, to correct a wrongly selected asset class. You can modify the Current asset class by selecting a New asset class and an Effective date to re-classify the component. The change is statistical only: it updates the asset class for classification, grouping, and reporting, and does not trigger a recalculation or affect the interest rate or depreciation.

You can now create the Contract overview report for more than one reporting entity at a time, in addition to the Disclosures and Balance values for reference date reports. In the Reporting entities drop-down list, select one, several, or all reporting entities; the data for all selected entities is compiled into a single file, and each entity's data is identified by its name or code.

When you click Generate report, the Report Generation confirmation dialog now appears so you can check your selection before the report is created.

When you open Lease Accounting for the first time, a warning icon now appears next to Reporting entities, Asset classes, and General configurations in the Settings menu until each section is set up. The icon disappears automatically once the section contains data — for example, after you import or create a reporting entity, create an asset class, or save the general configurations.

A new Migration workspace under Settings lets you move an existing lease portfolio from the IFRS 16 script into Lucanet Lease Accounting. Upload the H2 database file together with the lookup file (XLS or XLSX format), specify the migration date, and start the migration. After processing, the Migration report and the Component validation report are available as Excel downloads and identify placeholder values, missing mandatory information, and zero amounts.

Migrated lessors, contracts, and contract components are available under Data collection for review and correction. Calculations, postings, and exports remain hidden until you select Approve migration.

The Component reversal workspace now includes a Reverse all components option. When the option is activated, the Contract and Contract component drop-down lists are disabled, and the reversal applies to all reversible components in the selected reporting entity. After confirmation, Lucanet Lease Accounting processes the components and displays an outcome summary with the total number of processed components and how many succeeded or failed. If any components fail, the summary lists the reason so you can take corrective action.

You can now configure the exchange rates that Lucanet Lease Accounting uses to convert between currencies. The new Exchange rate management functional area is available under Administration in the menu of the Lucanet CFO Solution Platform and contains two workspaces:

For each currency combination, you choose whether exchange rates are derived automatically from the European Central Bank or from an Excel file you upload yourself in the Custom upload of exchange rates workspace. Each combination is bidirectional and is shown as a single row in the Existing combinations table. The detail view of a combination lists every stored exchange rate, including date, value, rate type, and source.

In the Create reports workspace, you can now create the Disclosures report and the Balance values for reference date report for more than one reporting entity at a time. In the Reporting entity drop-down list (default: the entity you are signed into) select one, several, or all reporting entities. After you confirm in the dialog, the report is created for the selected date and data is compiled into one file.

The overview table for Reporting entities is now editable, allowing you to edit the Country or region and the Functional currency fields. This supports bulk updates when many reporting entities are imported from Consolidation & Financial Planning and is especially useful for migrations (e.g. from the IFRS 16 app to the CFO Solution Platform).

Please note that the functional currency can only be changed as long as no components have been calculated for a reporting entity.

In the Create postings section, you can now create postings for more than one reporting entity at the same time. This reduces repeated runs when postings are needed for many reporting entities.

You can now attach PDF files directly to lease contracts, making it easier to keep all contract documentation in one place. This feature allows you to:

This enhancement streamlines document management by keeping contract files directly associated with their respective lease contracts within the Lease Accounting solution.

Two new modification parameters have been added to provide more comprehensive lease accounting capabilities:

Both modification parameters are available under Asset information when modifying calculated components:

Import templates are now available in Excel format in addition to CSV, making automatic data import easier. The templates include new fields to streamline bulk data imports:

For more information on using import templates, see Importing Data Automatically.

Lease Accounting now supports automatic translation of components in different currencies, allowing you to manage multi-currency leases seamlessly. This comprehensive feature includes two key capabilities:

Component Currency Selection

When creating or editing lease components, you can now select the currency in which the component should be calculated. The Component currency field provides a dropdown menu with multiple currencies, allowing you to specify the original currency for each component.

Currency Display Options in Reports

Reports now offer flexible currency display options, allowing you to view lease data in your preferred currency. When generating reports, you can:

By default, the currency of the contract component is applied.

The Functional currency field in the Reporting Entity workspace can now be edited as long as no calculations have been performed for that reporting entity, regardless of whether active components exist. Once calculations are performed, the functional currency becomes locked and cannot be changed.

This change provides greater flexibility during the initial setup phase while maintaining data integrity after calculations begin.

The role-based permission system in Lease Accounting enables administrators to control access to specific functions and data within the solution with the following six predefined roles:

By assigning appropriate roles to users, you can optimize workflows, increase data security, and provide tailored user experiences that align with operational requirements.

Use the Administration section of the Lucanet CFO Solution Platform to assign user roles (see User Management).

The General configurations workspace provides essential system-wide settings that establish the foundational parameters for your lease accounting processes. The general configurations must be completed before you can create your first contract components, as they define critical operational parameters that cannot be modified once lease data collection process begins.

The General configurations workspace allows you to enter the start of fiscal year and transition date for your lease accounting setup:

The CSV import template now includes an additional field for cost centers, ensuring that cost centers can be assigned to components when contract components are imported via the CSV interface.

Users with a standalone license for Lucanet Lease Accounting can now create cost centers directly within Lease Accounting. Cost centers can be created under Settings | Cost centers.

This functionality has been added to the table in Contract components, allowing users to duplicate existing components for improved efficiency. You can copy data from any non-calculated component to create a new one, then edit the copied component as needed, including updating the component number and cost center. This feature streamlines data entry when creating similar components.

You can now export the calculated values from the calculation preview table as a CSV or Excel file by right-clicking any row and selecting Export | CSV export or Excel export. This enhancement provides greater flexibility for data analysis and reporting workflows.

It is now possible to import cost centers that have been created for reporting entities in the Consolidation & Financial Planning directly into Lucanet Lease Accounting. This feature ensures that your financial and lease data are interconnected, allowing for more comprehensive reporting and analysis. The import is performed in the Cost Centers area in the Settings workspace.

As of now, users who solely operate our Lease Accounting solution can manually enter reporting entities as lessees. The feature is designed to effortlessly create and manage reporting entities, offering a streamlined experience even without the integration with Lucanet Consolidation & Financial Planning.

We are introducing a new feature that enables direct import of postings created in Lease Accounting into Lucanet Consolidation & Financial Planning. Designed to enhance integration within the CFO Solution Platform, this tool ensures a smooth connection between your lease data and Consolidation & Financial Planning.

The import is performed via a script in the Importing data into reporting entities workspace. For more information, please contact our support or your Professional Service contact.

As of now, the following reports can be created and downloaded in the Export workspace:

We are introducing a new feature that provides greater flexibility and control by allowing users to manually enter interest rates during the creation or modification of contract components. This manual entry will override any pre-configured interest rates, if any were set.

The Disclosures report is designed to help users meet IFRS 16 requirements efficiently. It offers a detailed breakdown of lease liabilities and assets for individual reporting entities, enhancing transparency and compliance.