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Glossary

Creating Postings in Ledgers and Schedules

Overview

In Consolidation & Financial Planning, manual postings can be created directly from any cell in a ledger or schedule for reporting entities, consolidation reporting entities, cost centers, consolidation areas, or consolidation units.

To analyze, review, or share posting data, you can generate a report of all postings. For instructions on how to do this, see Creating a Posting Report.

Creating a Posting

To create a posting from a ledger or schedule:

1

Open the ledger or schedule.

2

Right-click on the cell for which you want to create a posting and and choose Create | Posting from the context menu.

The Create Posting dialog is displayed:

'Create Posting' dialog
3

Specify the name of the element.

4

If necessary, change the period for the posting.

5

If necessary, change the currency in which the posting is to be made.

6

If necessary, change the adjustment level.

7

Click Continue and follow the steps below to configure the posting details.

Configuring a Posting

To configure a posting, click the name of the desired posting in the tree view, and then click Edit in the top right.

The dialog for configuring general properties of a posting is displayed.
Configuration of general properties of a posting

General Properties

The following properties can be edited in the header:

PropertyDescription
NameName of the posting
CurrencyCurrency in which the postings are to be made
Adjustment levelAdjustment level in which the postings are carried out

Values Tab

The Values tab is displayed as follows, for example:

The dialog for configuring the values tab of a posting is displayed.
Configuration of the 'Values' tab in a posting

Toolbar

The following options are available in the toolbar of the Values tab:

OptionDescription
Show and hide account hierarchiesAllows showing or hiding additional account hierarchies for account selection

The ledgers specified here are displayed in the table below. By default, the general ledger is available for account selection which is assigned to the reporting entity or consolidation area for which the posting is created. When creating a new posting, the general ledger account hierarchy (including all subledgers) is automatically selected if the user has the necessary permissions.
Edit value columnsAllows editing the value columns of the posting mask. A dialog is opened, in which you can add or remove value columns, and store a comment such as the specific posting date for each value column
Resolve differenceResolves differences (values) within the posting
Show cumulatedDisplays the values in the posting columns cumulated. As a result, the total is displayed over all posting times.

If the option is not activated, all values of a posting are listed separately per posting time.
D/C recordingSwitches the view from plus and minus recording to the entry of accounting values in debit and credit.
Historical exchange rate translationActivates the historical exchange rate translation for this posting. Check Historical Exchange Rate Translation to see how to configure the section.
Cost center/Partner/Transaction typeToggles visibility of the respective columns in the table

Note: Hiding these columns does not affect the data stored in them — the system retains the information and uses it when generating the posting.
'Show and Hide Account Hierarchies' dialog

Posting Data

The following options are available in the Posting Data section of the Values tab:

OptionDescription
AccountSelection of an account or item for creating a posting

You can display only those accounts that contain postings for selection by clicking the drop-down list in the Account column and selecting the Show only accounts with postings option:

Note: Notes on the D/C recording button:
- When the D/C recording button is deactivated, the general ledger account hierarchy (including all subledgers) is split into two blocks representing the debit and credit sides of the same posting:
- In the Debit posting block, only debit accounts that can be debited are shown.
- In the Credit posting block, only credit accounts that can be credited are shown.
- When the D/C recording button is activated, all entries are shown in a single table. You can select D (debit) or C (credit) for each line, and the account list includes all valid accounts.
Cost center/ Partner/ Transaction typeAllows selection of a cost center/partner/transaction type from the respective drop-down lists
Value columnsAllows entering values that should be posted

Value columns are identified by the periods to which the postings should be made.
Posting textDescription for the posting
Shows a section of a posting mask with the Account column and its drop-down menu. The option 'Show only accounts with postings' is highlighted in red.
Show only accounts with postings

Historical Exchange Rate Translation

To activate historical exchange rate translation for a posting:

1

Select the cell with the posting value that you wish to define a historical exchange rate translation for.

2

Click the Historical exchange rate translation button above the table. A Historical exchange rate translation section is displayed under the table.

3

Activate the option Activate historical exchange rate translation for the selected posting value.

4

In the table, specify the desired exchange rate for each of the displayed currencies.

Note: For undefined exchange rates, the exchange rate 1.0 is fixed by default.

Notes on historical exchange rate translations:

  • The Historical exchange rate translation button is only displayed if at least one currency translation has been configured in a reporting entity or consolidation area. To configure currencies and currency translations in reporting entities or consolidation areas, see Creating and Configuring Reporting Entities and Creating And Configuring Consolidation Areas.
  • Historical exchange rate translations can only be defined for accounts of type Currency amount.
  • When copying the posting document to another journal, the fixed exchange rates are retained, provided the same currency translations have been configured in the target journal.
  • When historical exchange rate translation is defined for a cell's posting value, a purple chat symbol appears to the left of the posting value in that cell.

Last updated on Aug 16, 2023

Table of Contents
Creating Postings in Ledgers and SchedulesOverviewCreating a PostingConfiguring a PostingGeneral PropertiesValues TabToolbarPosting DataHistorical Exchange Rate Translation
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