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Glossary

Creating and Configuring Items

Overview

In Lucanet, items are used for a better overview and better structuring of ledgers and schedules. Each account is assigned to an item in Lucanet. The value at the item level is always the total of all subordinate items and accounts.

Creating an Item

Items can be created in ledgers and schedules from the context menu of items and the context menu of the root folder in ledgers and schedules.

To create an item in the Reporting and analyzing workspace:

1

Open the ledger (general ledger, subledger, or statistical ledger) and navigate to the item or root folder under which you want to create the item.

2

Right-click the item or root folder and choose Create | Item from the context menu.

Creating an item from an existing item
Creating an item from the root folder of a ledger

Configuring Items

You have the following options for configuring items:

General

The 'General' tab in the 'Create Item' dialog is displayed.
'General' tab in the 'Create Item' dialog

Description

Type

Element type

Located in

Displays the ledgers and/or schedules that contain the item.

OID

Object identifier for the element that is automatically generated when creating the element

Name

Name of the item

Formatting

Formatting options for display:

Font color, background color, icon and if the element is to be formatted bold.

Data type

Der Reiter 'Datentyp' wird im Dialog 'Position erstellen' angezeigt.
Reiter 'Datentyp' im Dialog 'Position erstellen"

Description

Data type

Regardless of the ledger in that it is created, one of the following data types is available for each item in Lucanet:

  • Currency amount (all ledgers)

    The value is displayed as currency amount.
  • Decimal number (statistical ledgers only)

    The value is displayed as a decimal number. If necessary, change the number of decimal places in the displayed input field.
  • Percentage (statistical ledgers only)

    The value is displayed as a percentage. If necessary, change the number of decimal places in the displayed input field.

Data types can be edited only for items created directly under the root element of a ledger. All other items inherit the data type of the superordinate item.

Debit/Credit

You can use the two options to switch between debit and credit.

  • Debit (+ Debit, - Credit)

    Positive values are considered as debit values, negative values as credit values.
  • Credit (+ Credit, - Debit)

    Positive values are considered as credit values, negative values as debit values.

Period type

The following period types are available, depending on the ledger where it is created:

  • Transaction figure (only subledgers and statistical ledgers)

    Positive values are considered as debit values, negative values as credit values.
  • Balance with carry forward from previous period (all ledgers)

    Positive values are considered as credit values, negative values as debit values.
  • Balance

    The value is a balance, which should not be transferred to the next period.

Transaction type category

Der Reiter 'Bewegungsartenkategorie' wird im Dialog 'Position erstellen' angezeigt.
'Transaction type category' tab in the 'Create Item' dialog

Description

A transaction type category can be defined for each item. The transaction type category determines the transaction types to that the item can be posted. The following categories are available:

  • Uncategorized

    The account does not have any category.
  • Fixed assets

    All transaction types defined for the Fixed assets transaction type category are available for the item. The fixed asset schedule is created from items and accounts with this category.
  • Provisions

    All transaction types defined for the Provisions transaction type category are available for the item. The provision schedule is created from items and accounts with this category.
  • Loans

    All transaction types defined for the Loans transaction type category are available for the item. The loan schedule is created from items and accounts with this category.
  • Equity

    All transaction types defined for the Equity transaction type category are available for the account. The statement of changes in equity is created from items and accounts with this category.

Debit/credit shift

Displays the 'Debit/credit shift' tab in the 'Item properties’ dialog.
'Debit/credit shift' tab in the 'Item properties’ dialog.

The Debit/credit shift tab is only displayed for already created items.

Description

Debit/credit shifts are configured so that negative values for each debit/credit shift are posted as positive values on a contra account. The following options are available:

Activate debit/credit shift

When the check box is activated, further configuration options are displayed.

Account display

Define whether the debit or credit value is to be disclosed on the debit/credit shift item.

Debit/credit shift item

Contra item in the general ledger

Transaction types

Click Show to define the transaction types on the debit account and the transaction types on the credit account:

  • Transaction types on debit account: Define for which transaction types the debit/credit shift to the initial item is to be performed.
  • Transaction types on credit account: Define for which transaction types the debit/credit shift to the debit/credit shift account is to be performed.

Debit/credit shift per partner

Activate the check box if you want the system to perform the debit/credit shift at partner level.

Consolidation of debit/credit shifts

Consolidation groups that you want to include in the debit/credit shift

The debit/credit shift can only be activated if the item is in the general ledger and there are no references below the item.

After saving the configuration, the balance is disclosed under the contra item if a negative value is created under the original item. Because it is not possible to post to items, debit/credit shift accounts are created automatically under the initial item and the configured contra item. E.g.:

An example of an activated debit/credit shift on item level is displayed in the general ledger.
Example of an activated debit/credit shift on item level

Attention when you configure a debit/credit shift for items containing accounts that are used in a planning wizard for Current account interest:

If you set up a debit/credit shift for the superordinate item of the accounts specified for the interest income and interest expense after you have configured the wizard, the configuration of the wizard will become invalid. In this case, a warning icon will be displayed in front of the wizard in the Journal for which it has been set up. For a description on how to resolve the configuration errors, see Troubleshooting for Invalid Wizard Configuration Due to Retroactive Debit/Credit Shift).

Number format

Der Reiter 'Zahlenformat' wird im Dialog 'Position erstellen' angezeigt.
'Number format' tab in the 'Item properties' dialog

The Number format tab is only displayed for items in statistical ledgers.

Description

On the Number format tab, the way numbers are displayed can be configured differently from the display settings. The following options are available:

Apply number format

Applies the number format that is different from the display settings

Number display

Formatting of the displayed values

Decimal places

Number of displayed decimal places

Configurations on the Number format tab overwrite the number format defined in the display settings.

As soon as a different number format has been configured, the icon is displayed in the item line.

Attributes

Shows the attribute configuration of a ledger element
Attributes

Description

Attributes are used to define multilingual or customer-specific names for Lucanet elements.

The Attributes tab displays all attributes that have been defined in the Attributes workspace and are enabled for this dimension.

You can edit the value of an attribute by opening the element's edit mode and clicking on the corresponding row in the Value column.

Last updated on Aug 16, 2023

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Creating and Configuring ItemsOverviewCreating an ItemConfiguring Items
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