In Disclosure Management, you can reimport externally edited Word result documents back into the existing report structure. Disclosure Management automatically maps recognized content to the original chapters. Recognized chapters that are not skipped and not locked are saved as new versions — for example, after an external audit review or after a translation.

Reimport is also available for partial result documents. This applies only to partial result documents generated after this feature was introduced; for partial result documents generated earlier, the Re-import result document option remains disabled.

For a partial result document, reimport in Disclosure Management only considers the chapters that were part of the original partial result document. All other chapters in the report remain unchanged — they are not checked for conflicts, not versioned, and not recorded in the audit history.

Reimport in Disclosure Management requires the Edit all result documents permission and is available at the Basic license level.

The Reimport and Generate as translation document options in Disclosure Management work together as an end-to-end translation workflow:

1

Generate a translation document

In the Creation workspace, enable Generate as translation document and select the target language.

Shows the 'Creation' workspace of the document 'Q4 Annual Report' in Disclosure Management with the areas 'XBRL', 'Typography' and 'Content groups'. Highlighted in red are 'Creation' in the overview and the area 'Translation document' with the selected option 'Generate as translation document' and the drop-down list 'Out-area language' with the value 'Englisch'.
Option 'Generate as translation document' in the 'Create result document' dialog

Click Create result document. The generated Word document contains the content in the default language, but uses the target-language out-areas for tables and charts.

2

Edit externally

Share the Word document with the external translator. They edit the content directly in the file.

3

Reimport

Open the document's History in Disclosure Management and reimport the translated file into the target language (see Reimporting a Result Document).

To re-import a result document in Disclosure Management:

1

In the document overview, open the History workspace.

2

On the desired result document row, open the three-dot menu and select Re-import result document.

Shows the 'History' workspace in Disclosure Management with the result document 'SN_2024_ED Deutsch_de' and its three dots menu with the entries 'Document info', 'Download', 'Re-import result document' and 'Delete'. Highlighted in red is 'Re-import result document'.
Command 'Re-import result document' in the three-dot menu of the History
3

The following dialog is displayed.

Shows the 'Upload file' step of the 'Re-import result document' dialog in Disclosure Management with the drop-down list 'Target language' (value 'Deutsch (de)') and the upload area 'Upload edited file' with the note 'Must be a DOCX file, with max 100 MB file size. Will replace the current document.'
Dialog 'Re-import result document'
4

Upload the externally edited Word file in DOCX format. The file must not exceed 100 MB and must have been generated from the selected result document. Do not remove or modify the embedded chapter markers — they are required to map the content back to the original chapters.

5

If the document has multiple languages configured, in the Target language drop-down list, select the language under which the new chapter versions should be saved. The language of the original result document is selected by default.

Reimport does not perform automatic translation or recalculation of report data. Derived data such as variables, table contents, or XBRL information is updated only the next time the chapter is checked out and back in.

6

Review the summary. It shows the number of recognized chapters and missing chapter markers. Unrecognized and locked chapters are then listed in the conflict list.

  • If all chapters were recognized, proceed to the next step.
  • If the dialog lists conflicts, resolve them before confirming (see Resolving Conflicts).
Shows the 'Review changes' step of the 'Re-import result document' dialog in Disclosure Management with '34 chapters matched' and '0 cut marks missing', the list 'Unassigned chapters' with the buttons 'Clear', 'Append each to previous chapter' and 'Skip all', resolved locked chapters with the options 'Skip — I will add changes manually' and 'Cancel re-import', and the 'Confirm re-import' button.
'Review changes' step with conflict list and 'Confirm re-import' button
7

Click Confirm re-import. The reimport runs in the background. You can track progress in the dialog or close it. You will receive a notification once it is complete. Recognized chapters that are not skipped and not locked are saved as new versions in the selected language.

If the reimport dialog in Disclosure Management lists unrecognized or locked chapters, each row must be resolved before the Confirm re-import button becomes active.

The following table describes the options for each conflict row type:

Row typeAvailable options
Unrecognized chapter (chapter marker missing or unreadable)Append to previous chapter — adds the content to the previous chapter's Word document
Skip — leaves the chapter unchanged; you can update it manually afterward
Locked chapter (currently locked by another user or the workflow)Skip — I will add changes manually — leaves the chapter unchanged
Cancel re-import — aborts the entire reimport; no changes are saved

To apply an option to multiple rows at once, use the bulk actions in the conflict list header:

  • Append each to previous chapter — appends the unassigned content for every conflict with a missing chapter marker to its respective previous chapter; locked chapters remain unaffected
  • Skip all — sets "Skip" for all rows
  • Clear — removes all conflict resolutions selected so far; the uploaded file, target language, and analysis result remain unchanged

The following applies after a result document has been reimported into Disclosure Management:

  • Each reimported chapter is saved as a new version; previous versions are retained in the version history.
  • The history row displays a Reimported badge. Hovering over the badge shows the timestamp of the most recent reimport.
  • An audit entry is created for each affected chapter, capturing user, timestamp, chapter, and language.

This content was generated using AI and reviewed by Lucanet subject matter experts before publication.