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Glossary

Managing Typography Rules in Disclosure Management

Overview

The Spacing tab in the Configure document workspace in Disclosure Management provides a central overview of the typography rules. Typography rules define how certain expressions are treated typographically when a Word file is opened (checked out) – for example, by inserting a non-breaking space between a number and a unit or by suppressing a space between a currency symbol and an amount.

Typography rules are managed per document language and are divided into two areas:

  • Default rules: predefined rules provided by Lucanet e.g. for German and English.
  • Custom rules: company- or project-specific rules that you create yourself.

The Spacing tab and all associated functions require an Advanced license or higher and are available exclusively to Global Administrators and Document Administrators.

Opening the 'Spacing' tab in Disclosure Management

To open the Spacing tab in Disclosure Management, proceed as follows:

1

Open a document and click Configure document.

2

Open the Spacing tab. It is displayed, for example, as follows:

Shows the 'Spacing' tab in the 'Configure document' workspace in Disclosure Management with the list 'Language-specific rules' and the 'Rules for Default Language' with the buttons 'Import' and 'Add custom rule', the toggle 'Activate default rules', the area 'Default Rules' with 43 active rules, and the area 'Custom rules'.
The 'Spacing' tab in the 'Configure document' workspace
3

In the Language-specific rules list on the left, select the language whose rules you want to manage. The Default Language entry refers to the primary language defined under Language Settings.

4

The rule editor on the right shows the rules for the selected language. The upper area displays the default rules for the selected language, and the lower area displays the custom rules.

Activating and deactivating default typography rules in Disclosure Management

The following options are available for activating or deactivating default typography rules in Disclosure Management:

  • Activate or deactivate default rules globally: Located in the upper-right area of the rule editor (Activate default rules). Activates or deactivates all default rules of the selected language at once. When the global toggle is off, the entire Default rules area is hidden.
  • Activate or deactivate specific default rules: Each default rule has its own toggle on the right-hand side of the rule row. Use it to deactivate individual rules that do not match your company's internal requirements.

When the global toggle is switched back on after a deactivation, all individual toggles are reset to on. The system then automatically checks whether there are any conflicts with existing custom rules and automatically deactivates conflicting default rules.

For languages without predefined default rules (for example, French), the global toggle is disabled and grayed out. The tooltip reads: Default rules are not available for this language.

Creating custom typography rules in Disclosure Management

To create a custom typography rule in Disclosure Management, proceed as follows:

1

In the Custom rules area, click Add custom rule. The Add custom rule dialog appears:

Shows the dialog 'Add custom rule' in Disclosure Management with the fields 'Left' and 'Right', each with the buttons '0-9' and 'a-z', and the rule types 'Coupled', 'Tightly coupled' and 'Suppress distance' under 'Rule'.
The 'Add custom rule' dialog
2

Enter the left (Left) and right (Right) term of the expression for which you want to create a rule.

  • Use the 0-9 button to insert a [0-9] placeholder for any digit.
  • Use the a-z button to insert the [a-z] placeholder for any letter.
  • Purely numeric entries (for example, 5 or 100) are automatically converted to [0-9] when you leave the field.
3

Under Rule, select a rule type.

4

Click Save.

If, when you save a custom rule, a default rule with an identical Left/Right combination already exists, a dialog appears in which you can decide how to proceed.

The following table describes the rule types for custom typography rules in Disclosure Management:

Rule typeEffectExample
CoupledInserts a normal non-breaking space between Left and Right.251 million euros.
Tightly coupledInserts a non-breaking narrow space between Left and Right.100 %.
Suppress distanceRemoves any space between Left and Right. Especially useful when different rules apply to different languages.A space that appears between a digit and the percent sign in German should be suppressed in English.

For Coupled and Tightly coupled rules, the corresponding character is inserted even if there is no space between the two terms.

Editing or deleting custom typography rules in Disclosure Management

To edit or delete custom typography rules in Disclosure Management, proceed as follows:

  • Edit a rule: In the three-dot menu of a custom rule, click Edit:
Shows the area 'Custom rules' in Disclosure Management with the button 'Remove all rules' and a custom rule with the open three dots menu and the commands 'Edit' and 'Delete'. Highlighted in red is the command 'Edit'.
Editing custom rules

The Edit rule dialog opens with the existing values. Edit the rule configuration as required.

  • Delete a specific rule: In the three-dot menu of a custom rule, click Delete. Confirm the deletion in the dialog that appears. If this custom rule previously deactivated a default rule with an identical Left/Right combination, the following note appears: One or more default rules are currently deactivated and may now be reactivated manually.
  • Delete all rules: To remove all custom rules of the selected language at once, click Remove all rules in the Custom rules area. The button appears as soon as at least one custom rule exists.

    In the confirmation dialog, click Delete to permanently delete all custom rules of the selected language. If there are deactivated default rules with an identical Left/Right combination, the dialog includes a note that these default rules can be reactivated manually after the deletion.

Applying typography rules in Lucanet Disclosure Management

Active typography rules in Lucanet Disclosure Management are applied automatically when a Word file is checked out and updated. The corrections and their colored highlighting can be controlled independently of each other. For more information about opening and editing, see Creating and Editing Word Files.

Controlling typography highlights in Lucanet Disclosure Management

With Set highlights, you define for each document language in Lucanet Disclosure Management whether the places corrected by typography rules are highlighted in color in Word files. The switch is disabled by default.

To configure the highlights for a document language:

1

Open Configure document | Spacing.

2

In the Language-specific rules list on the left, select the required document language.

3

On the right, above the rules, enable or disable the Set highlights switch:

Shows the 'Spacing' tab in the 'Configure document' workspace in Lucanet Disclosure Management. On the left, 'Default Language' is selected in the 'Language-specific rules' list. On the right, above the 'Default Rules', the 'Activate default rules' switch is enabled and the 'Set highlights' switch is disabled.
Configuring typography highlights for the selected document language
4

Check out the Word file in the relevant document language or update a file that is already open so that the setting is applied.

The setting has the following effect in Lucanet Disclosure Management:

SettingBehavior during check-out and update
EnabledPlaces corrected by active typography rules are highlighted in color.
DisabledActive typography rules are still applied. No new typography highlights are set at the corrected places, and existing typography highlights are removed. Non-breaking spaces, narrow non-breaking spaces, and suppressed spaces are retained.

Disabling the switch does not remove highlights at places to which no active typography rule applies anymore. To remove them, use the Remove | Remove coupler highlights command on the DM-Content tab of the Word ribbon in Office for the Web. For more information, see Ribbons for MS Office for the Web.

Set highlights controls typography highlights only. It does not disable the marking of text values, the highlighting of changed values, or manually set highlights. For result documents, you configure Highlight typography changes independently in the Creation workspace.

This content was generated using AI and reviewed by Lucanet subject matter experts before publication.

Page IDKB3428437

Last updated on Oct 20, 2026

Table of Contents
OverviewOpening the 'Spacing' tab in Disclosure ManagementActivating and deactivating default typography rules in Disclosure ManagementCreating custom typography rules in Disclosure ManagementEditing or deleting custom typography rules in Disclosure ManagementApplying typography rules in Lucanet Disclosure ManagementControlling typography highlights in Lucanet Disclosure Management
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