Configuring Period Locks

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Configuring Period Locks

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Glossary

Period locks are used to lock and unlock all postings in Lucanet.

All data imports, postings, data transfers from MS Excel, and entries in exchange rate tables must be permitted for the combination of data level, adjustment level, time and consolidation unit.

There are two types of period locks:

period locks for postings

, the periods for each data level, each reporting entity and each consolidation area are defined for the periods in which postings can be made.

The periods in which exchange rates can be created are defined for a combination of the data level and time dimensions in

Period locks for exchange rates

If the status, postings, or exchange rates are edited, these changes are logged and displayed under the period locks.

To create a period lock:

In the Import and Journals folder, open the Period locks workspace.

In the drop-down list of the tree view, choose the data level for which you want to create a period lock.

Right-click a folder in the tree view and select Create | Period lock - postings or Create | Period lock - exchange rates:

The Create Period Lock dialog is displayed.

Enter a name for the period lock and save your entries.

Configure the period lock (see following section).

You can configure period locks as follows:

You can define the dimension to which the period lock is to apply and in which periods postings, data imports, and data transfers from MS Excel are allowed to be performed and changed in the detail view of a period lock for postings.

Proceed as follows:

In the detail view of the desired period lock, click Edit.

If necessary, configure the general options in the top area of the detail view (see General Options).

Lock or unlock the desired periods (see Locking or Unlocking Periods).

The following options are available in period locks for postings in the top area of the detail view:

Change the name of the period lock

Click the icon to edit the period covered by the period lock. The following dialog is displayed:

Entire data level: All periods of the data level for which the period lock was created are monitored.

Individual selection: Activates the period selector, in which you can choose the period of the data level that monitors the period lock.

Click the icon to edit the adjustment levels to which the period lock is to apply. The following dialog is displayed:

All adjustment levels: The period lock applies to all defined adjustment levels.

Individual selection of adjustment levels: activates a table in which you can choose the adjustment levels that the period lock is to monitor.

A period lock can be activated or deactivated.

The following options are available:

Period lock is activated: The period lock monitors the postings for the respective dimension configuration.

As soon as you reactivate a deactivated period lock, a dialog will appear in which you must enter a reason for the reactivation.

Period lock is deactivated: The period lock does not monitor the postings for the respective dimension configuration.

Deactivated period locks are indicated by a lock icon in the tree view.

Click Edit Reporting Entities and Consolidation Areas to add or remove reporting entities and/or consolidation areas. The following dialog is displayed:

All reporting entities and consolidation areas: The period lock applies to all reporting entities and consolidation areas.

Individual selection: Activates a table in which you can choose the reporting entities and consolidation areas to which the period locks are to apply.

You can also choose folders with reporting entities and/or consolidation areas in the table. The period lock will then apply to all reporting entities and/or consolidation areas contained in this folder.

The period lock will be dynamically adjusted if the content of the respective folder in the Reporting entities and/or Groups workspace changes.

Periods are

unlocked

for postings by

activating

the check boxes.

Periods are

locked

for postings by

deactivating

the check boxes.

The icon indicates for which elements in a period the creation, changing, or deletion of postings is permitted or not permitted (see section Status display)

The Exchange rates and periods area in the detail view of a period lock for exchange rates defines the periods in which exchange rate tables can be changed or new ones created, and the periods in which no entries and changes are allowed.

Proceed as follows:

In the detail view of the desired period lock, click Edit.

If necessary, configure the general options in the top area of the detail view, (see General Options).

Lock or unlock the desired periods (see Locking or Unlocking Periods).

The following options are available in the top area of the detail view in Period locks for exchange rates:

Change the name of the period lock

Click the icon to edit the period covered by the period lock. The following dialog is displayed:

Entire data level: All periods of the data level for which the period lock was created are monitored.

Individual selection: Activates the period selector, in which you can choose the period of the data level that monitors the period lock.

A period lock can be activated or deactivated. The following options are available:

Period lock is activated: The period lock monitors the postings for the respective dimension configuration.

As soon as you reactivate a deactivated period lock, a dialog will appear in which you must enter a reason for the reactivation.

Period lock is deactivated: The period lock does not monitor the postings for the respective dimension configuration.

Deactivated period locks are indicated by a lock icon in the tree view.

Periods are unlocked by activating the check boxes.

Periods are locked by

deactivating

the check boxes.

The icon indicates for which elements in a period the creation, changing, or deletion of postings is permitted or not permitted (see section Status display)

The icon indicates for which elements in a period the creation, changing, or deletion of postings is permitted or not permitted:

Displaying for which elements in a period creating, changing, and deleting postings is permitted

The following table shows the meaning of the icons:

Icon	Description
	The creation, changing, and deletion of postings or exchange rates is permitted.
	The creation, changing, and deletion of postings or exchange rates is not permitted.
	The creation, changing, and deletion of postings or exchange rates is only permitted for individual elements below a root folder or for individual periods. This icon is only displayed for root folders and for the All periods column.

If the status, postings, or exchange rates are edited, these changes are logged and displayed under the period locks.

To open the change log, navigate to the desired period lock and, in the detail view, open the Audit trail tab. The tab is displayed as follows, for example:

Shows the ‘Audit Trail’ tab of a period lock — 'Audit Trail' Tab

To start logging changes from a specific point in time, you can set checkpoints. As soon as you create a checkpoint, postings and exchange rate tables that are changed are listed again in the log.

To do this, click Add checkpoint on the Audit trail tab and, when creating the checkpoint, enter a name and, if necessary, a note for the checkpoint.