---
title: "Changing the Lessee of Contract Components"
description: "Transfer active, calculated contract components from one lessee to another via file upload, and undo a change of lessee if necessary."
source_url: https://support.lucanet.com/en/documentation/lease-accounting/data-collection/change-of-lessee
language: en
last_updated: 2026-09-02
---
# Changing the Lessee of Contract Components

## Overview

With a **change of lessee**, you transfer an active, calculated contract component from one lessee to another lessee as of a transfer date — for example, when a lease is taken over by another company of your group. You do not have to enter the component again for the new lessee.

A change of lessee always produces two results:

- The **source component** is terminated in its reporting entity on the transfer date and receives the component event status **Terminated by change of lessee**.
- A **new component** is created in the target reporting entity as a copy of the source component and receives the status **Added due to change of lessee**. The master data dimensions you specify for the target — cost center, profit center, and accounting area — are applied to the new component.

At group level, the disposal in the source reporting entity and the addition in the target reporting entity balance each other out.

Because a change of lessee usually affects several components at once, you transfer the components with a **file upload**: download the template, enter one transfer per row, and upload the completed file in the **Change of lessee** workspace.

## Prerequisites

Lucanet Lease Accounting validates each row of the uploaded file individually. A transfer is only performed if all of the following conditions are met; otherwise, the row is rejected with the reason, and no data is changed for that row:

- The source component is a regular lease, is active, and has been calculated.
- The source reporting entity and the target reporting entity are different.
- The target reporting entity, the target contract, and the master data dimensions specified for the target exist.
- The transfer date is the first day of a month and is in the past.
- The transfer date is within the lease term of the component, is not the start date of the component, and — for transition components — is after the transition date.
- No component events exist on or after the transfer date.
- The liability currency of the source component matches the currency of the target contract.
- The exchange rates required for the currency translation are available (see [Exchange Rate Management](https://support.lucanet.com/en/documentation/administration/exchange-rate-management.md)).

## Transferring Components to Another Lessee

To transfer contract components to another lessee:

1. Navigate to **Data collection | Change of lessee**.

    ![Displays the Change of lessee workspace with the Download template button and the file upload area.](https://support.lucanet.com/assets/docs-images/lease-accounting/data-collection/change-of-lessee/_images/en/change-of-lessee-workspace.png)
    The 'Change of lessee' workspace

2. Click **Download template**. The template is downloaded as an XLSX file and contains the **ChangeOfLessee** sheet with a description and an example for each column, as well as an **Instructions** sheet.

3. Enter one transfer per row in the **ChangeOfLessee** sheet. For each transfer, specify the transfer date, the company code, contract number, and component number of the source component, the company code, contract number, and component number of the target, and the cost center, profit center, and accounting area to be applied to the target component.

4. Upload the completed file in the **Change of lessee** workspace using drag and drop, or click **browse** and select the file. Only the XLSX format is supported.

        Lucanet Lease Accounting processes the file in the background. Each valid row is transferred; each invalid row is reported with the reason, and the remaining rows are still processed.

## Undoing a Change of Lessee

You can undo a change of lessee. Undoing recovers the source component and archives the component that was created in the target reporting entity.

To undo a change of lessee:

1. Navigate to **Data collection | Undo change of lessee**.

    ![Displays the Undo change of lessee workspace with the contract and component drop-down lists.](https://support.lucanet.com/assets/docs-images/lease-accounting/data-collection/change-of-lessee/_images/en/undo-change-of-lessee-workspace.png)
    The 'Undo change of lessee' workspace

2. Select the **Contract** and the **Component** that were created by the change of lessee.

3. Click **Undo change of lessee** and confirm the dialog.