---
title: "Importing and Configuring Reporting Entities"
description: "A lessee is the party who receives the right to use an asset under the conditions of a lease contract. In Lucanet Lease Accounting, leases are recorded separately for each lessee."
source_url: https://support.lucanet.cloud/en/documentation/lease-accounting/basic-configuration-lease-accounting/manage-lessees
language: en
last_updated: 2023-08-16
---
# Importing and Configuring Reporting Entities

## Overview

A lessee is the party who receives the right to use an asset under the conditions of a lease contract. In **Lucanet Lease Accounting**, leases are recorded separately for each lessee.

In your role as lessee, you can select the companies you want to be configured as **reporting entities** in Consolidation & Financial Planning. To ensure that the reporting entities are available in Lease Accounting, the existing reporting entities in Lucanet Consolidation & Financial Planning first need to be **imported** into Lease Accounting.

Importing and the management of reporting entities takes place in the **Reporting entities** workspace.

{% warning-box %}
Users with a standalone license for **Lucanet Lease Accounting** can create reporting entities directly within Lease Accounting, rather than importing them. This process is described in the last section of this article.
{% /warning-box %}

## The ‘Reporting Entities’ Workspace

The **Reporting entities** workspace shows all the reporting entities that have already been imported from Consolidation & Financial Planning:

The 'Reporting entities' workspace

## Importing Reporting Entities

To import reporting entities from Consolidation & Financial Planning:

{% stepper %}
{% stepper-step %}
Click **Import reporting entities**.

The following notice will appear:

Reporting entity import notice
{% /stepper-step %}
{% stepper-step %}
Click **Import** to confirm the message and carry out the import.

Once they have been imported from Consolidation & Financial Planning, the reporting entities will be displayed in the overview table.
{% /stepper-step %}
{% stepper-step %}
Assign a **Country or region** and a **Functional currency** for Lease Accounting to each of the new reporting entities you have imported. You can edit these fields directly in the overview table, or click the icon in the row, go to the **General information** tab, and select the required entry from the drop-down list.

{% info-box %}
- Editing **Country or region** and **Functional currency** fields in the overview table supports bulk updates when many reporting entities are imported from Consolidation & Financial Planning and is especially useful for migrations (e.g. from the IFRS 16 app to the Lucanet CFO Solution Platform).
- The functional currency can only be changed as long as no components have been calculated for the reporting entity.
{% /info-box %}
{% /stepper-step %}
{% stepper-step %}
If necessary, configure any additional details required to use the reporting entity in Lease Accounting (see [Editing Reporting Entities](https://support.lucanet.cloud/en/documentation/lease-accounting/basic-configuration-lease-accounting/manage-lessees/.md#edit)).
{% /stepper-step %}
{% stepper-step %}
Click **Update**.
{% /stepper-step %}
{% /stepper %}

{% warning-box %}
To ensure that reporting entities created **at a later date** in Consolidation & Financial Planning can be used in Lease Accounting, carry out a **new import** and add the necessary details as described above.

When another import run is executed, only those reporting entities that have been created since the last import will be added. Any **details** that have already been edited in existing reporting entities will remain unchanged; they **will not be overwritten** when you perform a new import.
{% /warning-box %}

## Editing Reporting Entities

To edit the details of an imported reporting entity, go to the reporting entity in question in the overview table and click the symbol in the corresponding row.

When configuring a reporting entity,the following options are available:

{% info-box %}
- Fields marked with a \* are mandatory fields. The number of mandatory fields in each tab and how many have already been filled in is displayed next to the name of the tab:

- Fields that have been grayed out cannot be edited. They are filled in automatically based on the information in Lucanet.Financial Client.
{% /info-box %}

### ‘General Information’ Tab

The 'General information' tab

#### Technical ID

Shows the technical ID assigned to the company in Lease Accounting

#### Company

Shows the name of the reporting entity

#### OID

Shows the OID of the reporting entity in Lucanet.Financial Client

#### Functional currency

Designated functional currency for the company in Lease Accounting. You can select the currency from the drop-down menu or search for it using the search box.

{% info-box %}
This field can be edited as long as no calculations have been performed for the reporting entity, regardless of whether active components exist. Once calculations are performed, the functional currency can no longer be changed.
{% /info-box %}

#### Default currency of reporting entity

Shows the default currency configured for the company in Lucanet.Financial Client

#### Country or region

Country or region of the reporting entity. Select from the drop-down menu or use the search box to find the required country or region.

### ‘Contact Person’ Tab

The 'Contact person' tab

| Option | Description |
|---------|---------|
| First name | First name of the company’s contact person |
| Last name | Surname of the company’s contact person |
| E-mail address | E-mail address for the company’s contact person |
| Job position | Position of the company’s contact person |

### ‘Additional Information’ Tab

The 'Additional information' tab

Use the **Additional information** tab to add **comments** on the reporting entity in a plain text box.

## Creating Reporting Entities

{% idea-box %}
Users with a standalone license for **Lucanet Lease Accounting** can create reporting entities directly within Lease Accounting, rather than importing them.
{% /idea-box %}

To create a reporting entity in Lease Accounting, navigate to the **Reporting Entities** workspace under **Settings** and click **\+ Add reporting entity.**

Fill out the following information:

### ‘General Information’ Tab

'General information' tab

#### Company

The name of the reporting entity

#### Business code

Business code of the reporting entity

#### Functional currency

Designated functional currency for the company in Lease Accounting. You can select the currency from the drop-down menu or search for it using the search box.

{% info-box %}
This field can be edited as long as no calculations have been performed for the reporting entity, regardless of whether active components exist. Once calculations are performed, the functional currency can no longer be changed.
{% /info-box %}

#### Country or region

Country or region of the reporting entity. Select from the drop-down menu or use the search box to find the required country or region.

### ‘Contact Person’ Tab

'Contact person' tab

| Option | Description |
|---------|---------|
| First name | First name of the company’s contact person |
| Last name | Last name of the company’s contact person |
| E-mail address | E-mail address for the company’s contact person |
| Job position | Job position of the company’s contact person |

### ‘Additional Information’ Tab

'Additional information' tab

Use the **Additional information** tab to add **comments** on the reporting entity in a plain text box.