---
title: "Filling Out the Emissions Module"
source_url: https://support.lucanet.cloud/en/documentation/esg-reporting/collect-data-esgrep/esg-data-collection-esgrep/fill-out-emission-module
language: en
last_updated: 2026-05-28
---
# Filling Out the Emissions Module

## Overview

In addition to filling out the [ESRS](https://support.lucanet.cloud/en/documentation/glossary.md#esrs), [ESRS 2.0](https://support.lucanet.cloud/en/documentation/glossary.md#esrs-20), or [VSME](https://support.lucanet.cloud/en/documentation/glossary.md#vsme) questionnaire, the users that have been assigned as **editors** fill out the **Emissions Module** entirely or only the parts that have been assigned to them. To fill out the Emissions Module, the users **create footprints**, either manually or via AI-supported import of consumption data created in MS Excel.

The data from the Emissions Module will be automatically copied into the ESRS, ESRS 2.0, or VSME questionnaire.

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The Emissions Module is only available with the **Advanced** or **Professional** license package.
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## Setup of the Emissions Module

Like the Greenhouse Gas Protocol ([GHG Protocol](https://support.lucanet.cloud/en/documentation/glossary.md#ghg-protocol)), the Emissions Module is split into three scopes: 1, 2, and 3. The three scopes represent the following three categories:

- **Scope 1**: all direct [GHG emissions](https://support.lucanet.cloud/en/documentation/glossary.md#ghg-emissions), e.g. natural gas or gasoline
- **Scope 2 - location-based**: all indirect GHG emissions resulting from the generation of power, e.g., electricity or district heating, based on the **average emissions intensity** of the grids where energy consumption occurs.
- **Scope 2 - market-based**: all indirect GHG emissions resulting from the generation of power, e.g., electricity or district heating, considering the **specific energy purchases** made by an organization.
- **Scope 3**: all indirect GHG emissions arising from consumption, e.g., waste disposal

The Emissions Module is displayed as follows, for example:

User interface of the Emissions Module

To enter emissions, you will need to create footprints for each emission (see next subheading).

## AI-Supported Import of Footprints from MS Excel

You have two options to create footprints in the Emissions Module:

- The import option allows you to **upload your existing emission activity data from MS Excel** and have Lucanet's AI automatically convert each row into a structured GHG footprint entry — complete with the correct emission factor, scope classification, and CO₂ equivalent values. You can then review, edit, and approve the footprint suggestions before the footprints are committed to your Emissions Module.
- You can **create [single footprints manually](https://support.lucanet.cloud/en/documentation/esg-reporting/collect-data-esgrep/esg-data-collection-esgrep/fill-out-emission-module/.md#man)** in the Emissions Module.

{% idea-box %}
For more information on how the AI processes your data and generates footprint suggestions, see [AI-Supported Import: End-to-End Process](https://support.lucanet.cloud/en/documentation/esg-reporting/collect-data-esgrep/esg-data-collection-esgrep/ete-process-overview.md).
{% /idea-box %}

### Importing Footprint Data from MS Excel

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**Please note**:

- This functionality can currently only be provided **upon request**. If you are interested in using this functionality, please contact **esg@lucanet.com**.
- Before you start an import, please make sure to keep the Excel files **small**, **aggregate** where possible, and **split entries** across Excel worksheets.
{% /warning-box %}

Proceed as follows to upload previously created consumption data and review the footprint suggestions to be added to the **Emissions Module**:

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If necessary, navigate to the **Emissions Module** tab.
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Click **Import data (Beta)** at the top right of the page.

Button to import consumption data from MS Excel
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In the subsequently displayed dialog, select your Excel file by clicking **Browse**.
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Click **Upload** to start the import process.

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ESG Reporting will automatically start processing the Excel data and generate suggestions for footprints using AI for your review (see following subheading). This process may take some minutes.
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### Reviewing Suggested Footprints

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{% u %}Disclaimer{% /u %}

AI can make mistakes. Always review suggestions carefully to ensure accuracy.
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After your Excel file has been processed, you can access an overview of the AI-generated suggestions for footprints for your review. Click **Review imported footprints** to start your review.

Button to access AI-generated footprint suggestions

In the subsequently displayed dialog **Imported Footprints**, you can review each suggestion and decide whether to **accept, edit, or not accept** it.

If necessary, use the **filter** and/or **sort options** in the **Footprint**, **Scope assignment**, and **AI confidence score** columns to facilitate your review.

'Imported Footprints' dialog

The following actions are available:

**Accepting suggestions**

If a suggestion for a footprint has been correctly imported and mapped by the AI, you can quickly accept it. Do one of the following:

- **Accept individual suggestions**: Activate the **Accept** checkbox for the footprint.
- **Accept all suggestions**: Activate the checkbox in the column header **Accept**.

Click **Confirm and create** to transform the accepted suggestions into footprints. The footprints will appear in the appropriate scope category and will be included in your ESG report.

**Editing suggestions**

If a suggestion needs adjustments, you can edit it before accepting. The following options are possible:

- In the **Footprints** column, you can click the pencil icon next to the suggestion to open the **detail view** and modify the footprint data, e.g. name, sector, or sub-sector.
- In the **Scope assignment** column, you can adjust the scope.

**Rejecting suggestions**

If a suggestion is irrelevant, incorrect, or a duplicate, you can reject it by deactivating the **Accept** checkbox. Rejected suggestions will not be created as footprints and will be discarded after clicking **Confirm and create**.

{% info-box %}
**Notes**:

- Each suggested footprint displays the name and the row of the Excel sheet that contain the **original data** that the AI used to create the suggested footprint.
- The column **AI confidence score** displays the **expected accuracy** of the AI-generated suggestions as a percentage.

The **overall confidence score** is calculated from **four weighted factors**:

 - Semantic match quality (40%)
 - Region match (30%)
 - Year match (15%)
 - Emission factor specificity (15%)

Even with a high confidence score, always review AI-generated footprints carefully. For more information on how AI confidence levels are calculated, see [AI-Supported Import: End-to-End Process](https://support.lucanet.cloud/en/documentation/esg-reporting/collect-data-esgrep/esg-data-collection-esgrep/ete-process-overview.md).

- You can only have **one review in progress at a time**. You have to complete or cancel your current review before you can start a new Excel import.
- You can **cancel** the import process at any time, i.e. also when the data is being uploaded or processed. Any data that might already have been created as part of the import will be deleted, and you can start a new import, if necessary.
{% /info-box %}

### Example of an AI-Generated Footprint

After having accepted and created footprints based on AI-generated suggestions, you can display the footprints by navigating to the corresponding scope, e.g.:

Example of an AI-generated footprint

The icon is displayed next to each of the AI-generated footprints. To facilitate finding the **source information** that the footprint is based on, the row at the bottom of each footprint displays the Excel file and sheet that the footprint is based on.

## Manually Creating a Footprint

Proceed as follows to manually create a footprint in the **Emissions Module**:

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If necessary, navigate to the **Emissions Module** tab.
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Select the scope you require on the right-hand side of the screen.
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Click **Create footprint**.
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Enter a name for the footprint, then enter or select the necessary data from the fields **Emission name**, **Location**, **Sector**, **Sub-sector**, and **Unit type**.
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Select the desired emission factor from the **Activity type** drop-down list.

 If necessary, use the keyword search field to find specific emission factors. Enter relevant keywords (e.g., "Motorbike" or "R-170") to refine your search results. The **Activity type** drop-down list displays emission factors that match your keyword search and any other filters you have applied, such as **Location**, **Sector**, or **Sub-sector**.
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Click **Create**.

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{% idea-box %}
{% u %}Tip for Keyword Search{% /u %}

Use the keyword search to find specific emission factors that may not appear in the initial list. The keyword search helps you access emission factors beyond the first 500 results, making it easier to find specialized factors for your calculations.
{% /idea-box %}

{% idea-box %}
{% u %}Tip for Using Custom Emission Factors{% /u %}

If there are custom emission factors available, the custom emission factors will be displayed in the drop-down list **Activity type** as follows, for example:

Example of a custom emission factor displayed when creating a footprint

For more information, see [Creating Custom Emission Factors](https://support.lucanet.cloud/en/documentation/esg-reporting/creating-custom-emission-factors.md).
{% /idea-box %}

## Calculating Footprints Using Ecoinvent

In addition to the general set of emission factors, you can calculate your footprint using the **[ecoinvent](https://ecoinvent.org/) database**. To do so, select the desired **ecoinvent factor** from the activity type of your footprint, where applicable. Please note:

- You can only use the ecoinvent factor if you have purchased the **Professional** license package.
- Access to footprint data calculated by the ecoinvent database is only possible for auditors and only **on request**. If required, please get in touch with your Lucanet contact or use the [Contact](https://www.lucanet.com/en/contact/) form.

{% info-box %}
Once you have entered all the data for the Emissions Module, the data will be automatically copied into the **Environmental** section of the [ESRS](https://support.lucanet.cloud/en/documentation/glossary.md#esrs) or VSME questionnaire, under **Metrics and Targets**.
{% /info-box %}

{% info-box %}
When creating a footprint, the system automatically uses the latest data version of the [emission factor](https://support.lucanet.cloud/en/documentation/glossary.md#emission-factor) for GHG calculation. The data version used is stored and displayed for every footprint, so you can track at all times on which emission factor the calculation of the footprint is based:

Data version displayed on a footprint
{% /info-box %}