---
title: "Inserting Outareas into a Word Document"
description: "MS Excel tables and the Outareas defined in them provide the data for the tables in the result documents. The Outareas created in MS Excel can be transferred to a Word document using the Word ribbon."
source_url: https://support.lucanet.cloud/en/documentation/disclosure-management/work-with-msoffice/configure-word-file/insert-outarea-in-worddocument
language: en
last_updated: 2023-08-16
---
# Inserting Tables with Outareas into MS Word

## Overview

Excel tables and the **Outareas** defined in them provide the data for the tables in the result documents. The **Outareas** created in MS Excel can be transferred to a Word document using the **Word ribbon**.

{% warning-box %}
To transfer tables from Excel spreadsheets to Word documents, they must be part of an **Outarea** defined in the Excel file (see [Defining Outareas](https://support.lucanet.cloud/en/documentation/disclosure-management/work-with-msoffice/excel-files-disclmgmt/define-outareas.md)).
{% /warning-box %}

## Inserting Tables

To insert the **Outarea** of an Excel table into a Word document:

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{% stepper-step %}
Open the [cockpit](https://support.lucanet.cloud/en/documentation/disclosure-management/cockpit-disclmgmt.md).
{% /stepper-step %}
{% stepper-step %}
Click the desired Word document in the cockpit or choose **MS Word | Open Word file** in the menu of the **three dots icon**:

Opening a Word file from the Cockpit
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{% stepper-step %}
Place the cursor at the desired position in the Word document.
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In the Word ribbon, click **Insert Table**:

Inserting tables and/or diagrams using the Word ribbon

The **Table configuration** dialog is displayed:

'Table configuration’ dialog
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{% stepper-step %}
Configure the dialog (see following sections) and click **Save**.
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{% /stepper %}

## Options in the 'Table configuration' Dialog

### Options in the ‘Table overview’ section

The following options are available in the **Table configuration** dialog in the **Table overview** area:

| Name | Description |
|---------|---------|
| Document | The **document** that contains the desired table. The corresponding reference year is displayed in front of the name of the individual documents. |
| Chapter | The **Chapter**, from which an Outarea is to be inserted into a Word document. All chapters of the selected document to which an Excel file is assigned are displayed. |
| Outarea | **Outarea** to be inserted into the Word document. As soon as a chapter is selected, the **Outareas** available in the Excel file are listed in the **Outarea** drop-down list. |
| Insert table | Inserts the selected Outarea into the Word document. |

### Options in the ‘Layout Configuration’ section

The following options are available in the Table configuration dialog in the **Layout configuration** area:

#### No template

Default setting. No template is used for the table to be inserted.

#### Use template

Loads the values of the selected template and uses them for the current table.

#### Start from scratch

**Table width**: The absolute width of the table in cm, e.g. 15.5. Equivalent to the **Preferred width** table property in MS Word.

**Table indent**: The indent the table in cm, e.g. 2. Equivalent to the **Indent from left table** property in MS Word.

**Double tab position**: Moves the number in the table by the specified factor in order to ensure the numbers wrap around existing footnotes or brackets, for example. This value is specified in cm, e.g. - 0.2 would move the numbers 2 mm to the left.

In the example below, negative numbers are written in brackets in MS Excel. This has resulted in the numbers no long being positioned below one another (left-hand column). Entering a double tab in MS Excel will realign the numbers so they are below one another again (right-hand column):

#### Column width

**Generic column widths**: Combination of fixed and calculated column widths.

For example, you can enter the widths for number columns and layout columns (in cm). The width of the name column is then calculated automatically.

- **Number column width**: Width of number column in cm
- **Layout column width**: Width of layout column in cm

**Fixed column width**: Fixed column width in cm

#### Table alignment

Sets the alignment of the table.

#### Text wrapping relative to the table

Determines whether the surrounding text is wrapped around or placed as a new paragraph.

#### Add as a template

Saves the current settings as a template.

#### Reset to default

Resets all settings to their default values.

{% warning-box %}
- The report values in the table are updated each time the Word document is used (e.g. when checking out or creating a result document).
- You can also update the values using the **Update** button in the Word ribbon.
- Report values cannot be changed in the Word file itself, but must be adjusted in the [data view](https://support.lucanet.cloud/en/documentation/disclosure-management/data-view.md) or in the corresponding Excel file.
{% /warning-box %}