---
title: "User interface of Data Collection"
description: "On this page, you will find information on the structure of the user interface and the main elements in Data Collection. From this page, you can navigate to detailed descriptions of the individual workspaces."
source_url: https://support.lucanet.com/en/documentation/data-collection/user-interface-dc
language: en
last_updated: 2026-10-07
---
# User Interface of Lucanet Data Collection

## Overview

On this page, you will find information on the structure of the user interface and the main elements in **Lucanet Data Collection**. From this page, you can navigate to detailed descriptions of the individual workspaces.

## Structure of the User Interface in Data Collection

After opening **Data Collection** from the main menu, the **application window** is displayed. The user interface is divided into two main areas: the **overview** on the left and the **workspace area** on the right.

![Shows the user interface of Data Collection with the overview on the left and the workspace area on the right. The overview contains the 'ADMINISTRATION' section with the 'Form templates', 'Validation rules', 'Reporting entities', and 'Reporting packages' workspaces and the 'DATA COLLECTION' section with the 'Data collection' workspace. The workspace area displays the 'Form templates' list with the 'Create form template' button and the 'Form template name', 'State', 'Created on', and 'Last modified on' columns. Highlighted in red are the 'Overview' and the 'Workspace area'.](https://support.lucanet.com/assets/docs-images/data-collection/user-interface-dc/_images/en/user-interface-dc.png)
Data Collection user interface

### Overview

The overview on the left side of the screen provides access to all workspaces in **Data Collection**. The workspaces are organized into two sections:

**Administration**

The following table describes the workspaces of the **Administration** section in Data Collection:

| Workspace | Description |
|---------|---------|
| [Form templates](https://support.lucanet.com/en/documentation/data-collection/basic-configuration-dc/creating-and-configuring-form-templates.md) | Creating and configuring form templates that define the structure of data to be collected |
| [Validation rules](https://support.lucanet.com/en/documentation/data-collection/basic-configuration-dc/create-configure-validation-rules.md) | Defining rules to validate data quality and consistency within and across forms |
| [Reporting entities](https://support.lucanet.com/en/documentation/data-collection/basic-configuration-dc/import-reporting-entities.md) | Importing and managing reporting entities from Consolidation & Financial Planning, and assigning users for data collection |
| [Reporting packages](https://support.lucanet.com/en/documentation/data-collection/basic-configuration-dc/create-configure-reporting-packages.md) | Bundling form templates, validation rules, and reporting entities into reusable reporting packages |

**Data Collection**

The following table describes the workspace of the **Data Collection** section in Data Collection:

| Workspace | Description |
|---------|---------|
| [Data collection](https://support.lucanet.com/en/documentation/data-collection/collecting-data-dc.md) | Starting and managing data collection processes, viewing forms, and monitoring progress |

### Workspace Area

The workspace area in Data Collection displays the content of the selected workspace. The workspace area consists of two views: a **list view** and a **detail view**.

**List view**

The list view in Data Collection displays all elements in a workspace (e.g., form templates, validation rules, reporting packages) with options to filter, sort, and search. Each list includes an action button to create new elements. The list view is available in all workspaces and is displayed as follows, for example:

![Shows the 'Reporting entities' workspace in Data Collection as an example of a list view, with the 'Import reporting entities' button, an information message, and a list with the 'Reporting entity name', 'Reporting entity ID', 'Collectors', 'Approvers', 'Partner', and 'Default currency' columns and pagination controls.](https://support.lucanet.com/assets/docs-images/data-collection/user-interface-dc/_images/en/list-example.png)
List view example

The following table describes the elements that are typically available in the list view in Data Collection:

| Element | Description |
|---------|---------|
| Element list | Displays all created elements with key information in columns (e.g., name, status, last modified date). |
| Sorting | By clicking on a column header, the list gets sorted by that column. |
| Filtering | Each column header includes a filter icon . The filter type depends on the column data type:<br>• **Text filter** for text columns (**Contains**, **Does not contain**, **Equals**, **Does not equal**, **Begins with**, **Ends with**, **Blank**, **Not blank**)<br>• **Date filter** for date columns (**Equals**, **Does not equal**, **Before**, **After**, **Between**, **Blank**, **Not blank** with date picker)<br>• **Selection filter** for columns with predefined values (multi-select check boxes with **Select All** option) |
| Pagination | Pagination controls for navigating through large lists |
| Row actions | Context-specific actions available for each element, for example:<br>• **Edit**<br>• **Delete**<br>• **Duplicate** |

**Detail view**

When you select an element from a workspace list in Data Collection, a detail view is displayed where you can configure or edit its content. The form template detail view, shown below as an example, is divided into three main parts:

![Shows the detail view of the 'Balance review Q3' form template in Data Collection. The header contains the 'More actions', 'Cancel', and 'Save' buttons. The 'Form structure' panel lists 'Section 1 Updated' with two elements, the middle area displays the elements with the 'Add element', 'Add column', and 'Add row' buttons, and the 'Element configuration' panel contains the 'Element name' and 'Label' fields and the 'Element is mandatory' check box. Highlighted in red are the 'Header', the 'Structure panel', and the 'Detail view'.](https://support.lucanet.com/assets/docs-images/data-collection/user-interface-dc/_images/en/form-template-detail-view.png)
Detail view example

The following table describes the elements that are typically available in the detail view in Data Collection:

| Element | Description |
|---------|---------|
| Header | Displays key information about the element and contains [action buttons](#common-ui-elements-in-data-collection). For forms, the header shows the data collection process name, form name, status, reporting entity, currency, reporting period, and due date. |
| Structure panel | Available in form templates and forms in data collection processes. Shows the hierarchical structure of sections and elements. Click an element to display the corresponding content in the detail view. |
| Element detail view | Displays the content of the selected element. Depending on the element type, you can edit form template elements, adjust validation rule or reporting package configurations, or enter data into forms. Elements can be edited as long as their status allows it. |

## Common UI Elements in Data Collection

The following table describes the UI elements that are available across workspaces in Data Collection:

| Element | Description |
|---------|---------|
| Breadcrumb navigation | Shows the current location within the application. Click on any part of the breadcrumb to navigate back. |
| Action buttons | Context-specific buttons in the top-right corner of the workspace (e.g., **Create**, **Save**, **Cancel**, **More actions**). |
| Empty state | Displayed when a workspace contains no elements. Includes a call-to-action button to create the first element. |
| Status indicator | Shows the current status of an element. Elements such as form templates, validation rules, and reporting packages use the statuses **Draft** and **Published**. Forms in the **Data Collection** workspace use workflow statuses such as **New**, **In Progress**, **Submitted**, and **Approved**. |