---
title: "Viewing the Change Log"
description: "The change log in Data Collection records which user created, changed, or imported forms, form templates, reporting packages, validation rules, and reporting entities, and when."
source_url: https://support.lucanet.com/en/documentation/data-collection/basic-configuration-dc/change-log-dc
language: en
last_updated: 2026-10-29
---
# Viewing the Change Log in Lucanet Data Collection

## Overview

In Lucanet Data Collection, the change log records the actions on forms, form templates, reporting packages, validation rules, and reporting entities. Each action creates one entry in the change log. Each entry displays when the action took place, which user executed the action, and which element the action affected. An entry does not display which values changed. You cannot change the entries in the change log.

## Recorded Actions in Data Collection

The following table describes which actions the change log in Data Collection records for each element type:

| Element type | Recorded actions |
|---|---|
| **Form** | **Creation**, **Status change**, **Update**, **Successful import**, **Failed import** |
| **Form template** | **Creation**, **Status change**, **Update** |
| **Reporting package** | **Creation**, **Status change**, **Update** |
| **Validation rule** | **Creation**, **Status change**, **Update** |
| **Reporting entity** | **Update**, **Successful import**, **Failed import** |

The change log records the actions as follows:

- Data Collection saves the changes in a form automatically. Each saved change creates a separate **Update** entry, so editing several cells creates several entries.
- An import into a form creates one **Successful import** or **Failed import** entry. The cells that the import changes create no additional **Update** entries.
- A **Status change** entry records that the status changed.
- For reporting entities, **Update** entries record changes to the collectors, the approvers, and the Lucanet.Financial Warehouse reporting entity. Import entries record imports of reporting entities and retrievals of Lucanet.Financial Warehouse reporting entities.

## Opening the Change Log in Data Collection

To display the change log of an element in Data Collection, open the workspace of the element, for example **Form templates** or **Validation rules**, and select **View change log** in the three-dot menu at the end of the element's row.

In the **Reporting entities** workspace, you have two options to open the change log:

- To display the changes of a single reporting entity, select **View change log** in the three-dot menu at the end of the reporting entity's row.
- To display the changes to all reporting entities, including imports of reporting entities, click **View change log** in the top right corner.

Administrators can open all change logs. Collectors can open only the change logs of the forms assigned to them.

> **Note:** In the **Data collection** workspace, only form rows have a change log. Process rows and reporting entity rows have no change log.

## Change Log Dialog in Data Collection

The **Change log** dialog displays the entries for the selected element, with the newest entries first:

![Shows the 'Change log' dialog of the form 'DAB_YTD_P&L' in Lucanet Data Collection. Above the table are filter buttons for the action types. The table has the columns 'Date and time', 'User', 'Action type', 'Element type', and 'Affected element' and lists a creation, a status change, and three successful imports of the form.](https://support.lucanet.com/assets/docs-images/data-collection/basic-configuration-dc/change-log-dc/_images/en/change-log-dialog.png)
'Change log' dialog

The following table describes the columns of the **Change log** dialog in Data Collection:

| Column | Description |
|---|---|
| **Date and time** | Displays when the action took place. |
| **User** | Names the user who executed the action. |
| **Action type** | Names the action, for example **Status change** or **Successful import**. |
| **Element type** | Names the type of the element, for example **Form** or **Reporting package**. |
| **Affected element** | Names the element that the action affected. |

To display the entries of one action type only, click the action type above the table, for example **Update**. **All actions** displays all entries again. The available action types depend on the element type.

The dialog displays 10 entries per page. Click **Next** and **Previous** to move between the pages. The current page number is displayed between the two buttons.