---
title: "Creating and Configuring Postings in Journals"
description: "Manual postings can be created for all reporting entities or consolidation areas in the Journals workspace, for periods that are not locked for editing."
source_url: https://support.lucanet.cloud/en/documentation/consolidation-financial-planning/imports-journals/journale/create-configure-posting-reporting-entity
language: en
last_updated: 2023-08-16
---
# Creating and Configuring Postings in Journals

## Overview

In Consolidation & Financial Planning, manual postings can be created for all reporting entities or consolidation areas in the **Journals** workspace, for periods that are not locked for editing.

In addition, manually cretaed postings can be reversed by means of cancellation.

{% idea-box %}
To analyze, review, or share posting data, you can generate a report of all postings. For instructions on how to do this, see [Creating a Posting Report](https://support.lucanet.cloud/en/documentation/consolidation-financial-planning/imports-journals/journale/create-and-configure-postings-report-in-journals.md).
{% /idea-box %}

## Creating a Posting

To create a posting for a reporting entity or consolidation area:

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In the dimension bar, select the combination of **data level** and **reporting entity** or **consolidation area** for which a posting should be created.
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Right-click any folder and choose **Create | Posting**.

 The **Create Posting** section is displayed:

Creating of a posting for a reporting entity

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Specify the **name** of the element.
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If applicable, change the **currency** in which the posting is to be made.
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If applicable, change the **period** for the posting.
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If applicable, change the **adjustment level.**
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Click **Continue** and follow the steps below to configure the posting.

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## Configuring a Posting

To configure a posting, click the name of the desired posting in the tree view, and then click **Edit** in the top right.

Configuration of general properties of a posting

### General Properties

The following properties can be edited in the header:

| Property | Description |
|---------|---------|
| Name | Name of the posting |
| Currency | Currency in which the postings are to be made |
| Adjustment level | Adjustment level in which the postings are carried out |

### Values Tab

The following options are available on the **Values** tab:

Configuration of the 'Values' tab in a posting

### Toolbar

The following options are available in the toolbar of the **Values** tab:

#### Show and hide account hierarchies

Allows showing or hiding additional account hierarchies for account selection

The ledgers specified here are displayed in the table below. By default, the general ledger is available for account selection which is assigned to the reporting entity or consolidation area for which the posting is created. When creating a new posting, the general ledger account hierarchy (including all subledgers) is automatically selected if the user has the necessary permissions.

'Show and Hide Account Hierarchies' dialog

#### Edit value columns

Allows editing the value columns of the posting mask. A dialog is opened, in which you can add or remove value columns, and store a comment such as the specific posting date for each value column

#### Show cumulated

Displays cumulated values in the posting columns, i.e. the total for all posting entries.

If this button is not activated, all values of the posting entries of a posting are listed separately.

#### Resolve difference

Resolves differences (values) within the posting

#### D/C recording

Switches the view from plus and minus recording to the entry of accounting values in debit and credit.

#### Historical exchange rate translation

Activates the historical exchange rate translation for this posting. Check [Historical Exchange Rate Translation](#historical-exchange-rate) to see how to configure the section.

#### Cost center/Partner/Transaction type

Toggles visibility of the respective columns in the table

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Hiding these columns does not affect the data stored in them — the system retains the information and uses it when generating the posting.
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### Posting Data

#### Account

Selection of an account or item for creating a posting

You can display only those accounts that contain postings for selection by clicking the drop-down list in the **Account** column and selecting the **Show only accounts with postings** option:

Show only accounts with postings

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{% u %}Notes on the **D/C recording** button:{% /u %}

- When the **D/C recording** button is **deactivated**, the general ledger account hierarchy (including all subledgers) is split into two blocks representing the **debit and credit sides** of the same posting:\
\
In the **Debit** posting block, only debit accounts that can be debited are shown.\
\
In the **Credit** posting block, only credit accounts that can be credited are shown.

- When the **D/C recording** button is **activated**, all entries are shown in a single table. You can select **D** (debit) or **C** (credit) for each line, and the account list includes all valid accounts.
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#### Cost center/ Partner/ Transaction type

Allows selection of a cost center/partner/transaction type from the respective drop-down lists

#### Value columns

Allows entering values that should be posted

Value columns are identified by the periods to which the postings should be made.

#### Posting text

Description for the posting

### Historical Exchange Rate Translation

To activate historical exchange rate translation for a posting:

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Select the cell with the posting value that you wish to define a historical exchange rate translation for.
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Click the **Historical exchange rate translation** button above the table. A **Historical exchange rate translation** section is displayed under the table.
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Activate the option **Activate historical exchange rate translation** **for the selected posting value**.
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In the table, specify the desired exchange rate for each of the displayed currencies.

**Note:** For undefined exchange rates, the exchange rate **1.0** is fixed by default.

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{% info-box %}
**{% u %}Notes on historical exchange rate translations:{% /u %}**

- The **Historical exchange rate translation** button is only displayed if at least one currency translation has been configured in a reporting entity or consolidation area. To configure currencies and currency translations in reporting entities or consolidation areas, see [Creating and Configuring Reporting Entities](https://support.lucanet.cloud/en/documentation/consolidation-financial-planning/platform-dimensions/reporting-entities/manage-reporting-entities.md) and [Creating And Configuring Consolidation Areas](https://support.lucanet.cloud/en/documentation/consolidation-financial-planning/consolidation/consolidation-2/defining-group-structure/consolidation-areas-and-units-conso-2.md).
- Historical exchange rate translations can only be defined for accounts of type **Currency amount**.
- When copying the posting document to another journal, the fixed exchange rates are retained, provided the same currency translations have been configured in the target journal.
- When historical exchange rate translation is defined for a cell's posting value, a purple chat symbol appears to the left of the posting value in that cell.
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## Cancelling postings

You can use the **Cancel posting** function to reverse a manually created posting. The cancellation can be cumulative after the last month or after each month.

Canceling a posting does not create a new, separate posting, but rather “reverses” the posting values defined in the posting within the defined period.

To cancel a posting:

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In the **journal**, select the desired posting and click **Edit** to open the edit mode.
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Activate the **Cancel posting** option and select one of the following options:

- **Cumulative after the last month**, if the cancellation is to be carried out cumulatively after the last month of the defined period that contains values
- **After every month**, if the cancellation of the posting values is to be carried out individually in each subsequent month

Cancel posting
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Click **Save**.

The posted values are cancelled by the system.
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## Finalizing Postings

Postings in the **actual data level** can be finalized, as a result of which they can neither be deleted nor changed. Finalized postings can only be undone using cancellation postings.

To finalize a posting, right-click the name of the desired posting in the Journal and choose **Finalize posting** from the context menu. Confirm the displayed message:

Security prompt when completing a posting

As soon as the posting has been finalized, a lock icon is displayed next to it in the tree view:

Finalized posting in the journal